Account 713001 Professional Fees - Individuals PO & T4A

A new general ledger account, 713001, has been introduced for individuals who are part of a Canadian business which does not have a business number, but is required to have a purchase order (PO) contract with UBC.  The account is part of Consulting Fees and use of this account will generate a T4A.  A T4A is needed to ensure that the University correctly reports earnings paid to this category of individuals.  The use of 713001 rather than 522000 will also ensure that PO commitments are properly calculated at the beginning of each fiscal year.

If you are preparing a Purchase Requisition for a business that fits this profile, please ensure that the account  number of 713001 is used rather than the honorarium code of 522000. In any case where the account code 522000 is being used on POs, please send a request to Supply Management to amend the account code.  The   Change Request to Active Purchase Order Form  can be emailed with ‘Change Order’ noted in the subject line to Supply Management at purchase.requisitions@ubc.ca .

When completing a Purchase or Q Requisition please also consider : 

•  the Employee versus Contractor issue (Employee versus Contractor Criteria ) and
•  the requirement for a PO if the total payments planned are over $3,500 (Purchase Order Information Link ).

Questions can be directed to Finance-Accounts Payable or to Supply Management.