WELCOME TO UBC FINANCE
CUSTOMER DRIVEN, INFORMATION FOCUSED
What's New?
2009 Tax Slips Online - UBC Payroll has now issued 2009 T4 and T4A slips online through Faculty and Staff Self Service. These PDF slips can be used to calculate RSP contribution room, are identical to the printed form and are accepted by CRA when filing your taxes. If you choose PDF tax slips, you will not receive a printed slip.
Printed 2009 slips will be mailed at the end of February.
Having problems or questions? Please look at our Tax Slip FAQ
Document Imaging Guidelines – Guidelines
for the retrieval of document images stored in FMS are now
available through the Finance website. To view these guidelines,
please click here.
Endowment Updates - Individual endowment
fund reports are now available online through the Management
Systems Portal. Business officers and administrators with
Campus Wide Login and FMS nQuery ID will be able to view these
reports. The endowment fund reports will be generated on a
quarterly basis.
An endowment training session is offered quarterly to help
business officers and administrators understand the new account
structure, have a working knowledge of various processes,
policies and procedures, and interpret and comprehend endowment
reports. Please click here
for more information.
Requisition for Payment Form - Finance is
pleased to announce that the Requisition
for Payment (Q-Req) forms now incorporate the PO Exemption
details, thereby eliminating the need for a separate PO Exemption
form. The new Q-Req forms include the fields of PO Exemption
Number, Contract Agreement Reference Number and the Justification
required for non-Purchase Order (PO) purchases over $3,500.
The change allows us to reduce our paper usage as well as
eliminate the separate authorization step required on the
old PO Exemption form. For more information, please click
here. For more information on PO Policy changes please refer to the related Memorandum.
Staff tuition Waivers Online - Tuition Waivers
for staff are now available through Employee Self Service.
This new, online waiver evaluates and approves waivers instantly,
and sends the approved waivers to Enrolment Services/Continuing
Studies the following day. See
here for more details>>
Employee or Contractor? UBC hires people
for a variety of positions to do a wide range of jobs.
Sometimes there is confusion around whether the individual
hired for a task can be paid as an independent contractor
rather than as an employee. Click here
for more information on these roles and making the right decision.
Consolidated Financial Statements - The
University's March 31, 2009 Consolidated Financial Statements
are now available online. To view, please click here.
Payment Card Industry (PCI) Data Security Standards
(DSS) Compliance - The Province of BC and UBC are
obliged to comply with the Payment Card Industry Data Security
Standard (PCI DSS). This standard was developed by major
credit card companies to increase consumer confidence and
reduce identity theft and credit card fraud by safeguarding
sensitive confidential credit card data. For more information
regarding PCI DSS Compliance at UBC please click here.
Changes to Endowment Management Policy -
On February 5, 2009, the Board of Governors
approved changes to endowment policies and procedures. The approved changes include:
Requisition for payment to third parties - Effective May 23, 2007, for Financial Information Act (FIA)
reporting purposes, the EMPLOYEE NUMBER must be entered in
the "Alternate Vendor Number" field when payment is made to
a third party on behalf of an employee. If the payment is
not for an UBC employee, please enter NON-UBC in the "Alternate
Vendor Number" field. This field can not be left blank.
Web based Excel templates for Purchase Requisitions (Q-Reqs)
and Travel Claims (TR Reqs) are now available on the Finance
website. Please click here for the forms
and instructions.
We have been advised by HSBC to NOT issue US cheques to non US domiciled beneficiaries since this is against the
US clearing rules administered by HSBC’s affiliate bank
in the USA. As a result please ensure either to write down
“bank draft” on or attach the completed “EFT
form” to the Requisition Form when you process payment
to any non US domiciled companies or individuals.
PeopleSoft FMS Certification - For departments
interested in entering certain Accounts Payable and General
Ledger transactions directly into the PeopleSoft FMS system,
please visit the following link, which provides detailed information
on the certification process, including the training life-cycle,
course schedule, and course descriptions:
http://www.finance.ubc.ca/financecertification/index.cfm
Subscribe to the Finance Listserv - The
new listserv allows individuals, at their option, to subscribe
to the list and receive periodic emails from Finance via e-mail.
This service alleviates the need to constantly check our web
site for new information, and hopefully will reduce some of
the multiple e-mails that many received in the past.
The information distributed on this list will contain information
relating to the financial systems of the University and other
information that will be useful for campus administrators.
For more information on subscriptions click
here.
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