Upcoming pause on submitting expenses for students in Workday from May 15-21

UBC employees who submit expenses on behalf of students will be prevented from submitting new expense reports in Workday from Wednesday, May 15 to Tuesday, May 21 to prepare for an upcoming change to how these expenses are submitted.

With UBC students gaining access to Workday on May 21, Student Expense Report Initiators will soon be able to submit expense reports using the student’s record in Workday, and will no longer have to create an External Committee Member record for students.

This pause on submission of expenses is to prevent duplicate records being created during this transition. Transactions that are initiated before May 15 or in-progress as of May 15 will be processed as usual.

More information about this new process will be available by Tuesday, May 21, when the process changes.